
Office Manager
Culture First Recruitment
Building High-Performing Teams through Shared Values
Office Manager
UAE
Posted 12 months ago
What We’re Looking For:
- Are you an Emirati National?
- Do you have experience in the higher education sector?
- Do you thrive in fast-paced environments and enjoy tackling challenges?
- Are you a self-starter with a strong work ethic and the ability to manage multiple priorities?
- Do you possess excellent problem-solving skills and the ability to remain composed under pressure?
- Can you demonstrate a calm and collected demeanor even when faced with tight deadlines?
- Are you passionate about contributing to a dynamic and results-oriented team?
Responsibilities:
- Communicates with functional managers, staff members, deans, faculty members, and students; by responding to all their inquiries and satisfying all their needs.
- Establishes viable relationships with external parties and maintain regular contact with AU’s internal and external parties by communicating Dean’s instructions, requirements, and decisions, and briefing her on important issues of interest and feedback.
- Manages Dean’s agenda by prioritizing appointments, scheduling meetings and events, and drafting minutes of meetings, and translating documents (Arabic to English and vice versa).
- Maintaining accurate and up-to-date student records, including academic records and personal information.
- Prepares, reviews and refines progress reports in coordination with related individuals; ensures that deadlines of projects’ completion are met and problems are immediately addressed, resolved and/or reported.
- Maintains organized and easily accessible resources within a highly automated environment; ensuring an accurate and timely flow of incoming and outgoing documents.
- Manage , conduct and communicate all DOS office events preparations and required logistics .
- Drafts letters, announcements, memos, circulars, and emails, and communicates with all internal and external parties as needed.
- Attends meetings and updates the Dean on certain matters of interest.
- Produces reports, presentations, analytical summaries and briefing papers.
- Conducts research on specific issues and present the findings to the Dean.
- Performs other different job-related duties as assigned by the Dean.
Qualifications, Skills & Experience:
- A bachelor’s degree in a relevant field such as education, counseling, or business administration.
- Effective management and professional communication skills.
- Demonstrable knowledge of administrative policies, procedures and best practices as applicable to the support services.
- Ability to prioritize the workload in an effective manner; work under pressure within a busy environment and meet tough deadlines.
- Good knowledge of office management practices within a dynamic and highly automated work environment.
- Ability to foster cooperative work relationships within a diverse community that involves multiple internal and external parties.
- Proficiency level in MS. Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills in English and Arabic.
- Good knowledge of budget preparation and fiscal resources management.
- Ability to gather data, conduct research, compile information, and write reports.
- Familiarity with student services programs and regulations.
- The ability to work effectively with a diverse group of students and staff members.